Budget

Annual and revised estimates for capital expenditure

Annual and revised estimates for operational expenditure


Plans

Annual Plans
Five-Year Plans
Long-Term Plans
Corporate Plans
Resource Mobilization Plans


Acquisitions

Acquiring shares, stock, securities, etc., of other companies (except Govt. securities for short term and registered employee co-ops)


Capital Estimates

Approval of feasibility/project/township reports exceeding ₹100 crore

Capital expenditure above ₹50 crore not included in approved capital budget

Deviation of more than 10% from Board/Govt.-approved component estimates


Procurement and Consultancy

Award of work/supply contracts > ₹100 crore

Foreign consultancy/collaboration agreements (irrespective of value)

Contract value variations beyond ₹100–200 crore based on contract size

Idle charges/interest/hire charges > ₹5 crore

BOQ/item substitutions/deviations > 25% but ≤ ₹200 crore


Personnel

Recruitment/promotion/VRS policy changes involving > ₹1 crore

Creation of posts of DGM (E-7) and above

Policy matters on allowances, bonuses, amenities


Accounts

Acceptance of annual/semiannual P&L
Declaration of dividend


Power to Invest

Investment of surplus funds > ₹25 crore beyond DPE guidelines


Power to Borrow

Borrowing for non-working capital purposes


Write-Off

Port charges/demurrage > ₹50 lakh/year/project

Demolition of temp buildings > ₹2.5 crore/project


General

Sale/mortgage/alienation of company immovable property

Donations/ex-gratia payments > ₹50,000 not covered by rules

Settlement of unlisted claims > ₹10 lakh

Land allotment policy to outside parties

Any expenditure beyond objectives of the Corporation

Disposal of the whole or substantial part of the undertaking


Procedural Aspects

Financial concurrence must precede approval by the final approving authority and be granted by a delegated officer in the F&A wing.

Proposals for CMD/Board approval require prior concurrence by Project/Corporate Finance Head and Director (Finance). In absence of Director (Finance), ED (Finance) may concur.

If the approving authority overrules concurring authority, reasons must be recorded and shared with next higher authority (not below CGM).

Approvals without financial concurrence or reporting overruling are invalid, and approving authority is personally liable.

Chairman can designate additional items requiring financial concurrence.

Director (Finance) may allow sub-delegation of concurrence powers under HOF to subordinate officers for flexibility.


Matters Requiring Financial Concurrence

Budget

Re-appropriation of Capital & Revenue Budget

Capital Investment

Revised cost for approved capital schemes

Works, Purchases & Sales

Scope, rate, and condition changes in concluded contracts

Advance payments to contractors/suppliers (with/without security)

Claims, Write-offs & Waivals

Arbitration or court referrals
Out-of-court settlements
Compensation (non-statutory)
Write-offs (losses, debts, advances)

Personnel

Ex-gratia and ad hoc payments outside rules

General

Credit arrangements and advance payments to outsiders


Matters Not Requiring Financial Concurrence

Works and Purchases

Vetted estimates based on Project SORs for WOs

Personnel

Advances/benefits/payments covered under rules

General

Legal/professional fees ≤ ₹50,000 per case

Tender/public notice/recruitment publication expenses


Financial Concurrence – Scope Limitations

The following are excluded from the scope of financial concurrence and remain the responsibility of the initiating department:

Factual accuracy of technical assumptions

Compliance with statutory and safety regulations


Changes in Guidelines

Director (Finance) may approve changes to these guidelines based on operational need, transaction nature, concurrence adequacy, or control sufficiency.


Guidelines for Exercising the Delegation of Powers

Delegation must align with Companies Acts (1956 & 2013), Articles of Association, Central Govt directives, internal policies, and approved budgets.


Delegated powers can be exercised by higher-ranking officers. When used in absence of the designated officer, appropriate TOC/TEC levels must be followed.


Tender Committees are required for financial matters above ₹10 Lakh, except in specific exempt cases. Prior concurrence is necessary when approver is part of committee.


Delegated powers are subject to budget availability and project cost estimates as approved.


Financial limits include the maximum amount and must cite financial concurrence and competent authority approval.


Financial limits exclude taxes, duties, transit insurance, and transport costs.


Financial concurrence must follow delegation hierarchy. Relaxation needs CMD approval.


“Full powers” refer to CMD's authority and cannot exceed CMD’s delegated powers.


In urgent cases, officers may exercise one level higher power (up to ED) with post-facto report within 7 days, only if senior officers are unreachable.


Project proposals must obtain administrative approval from HOP before subordinate officers act under DOP.


For Corporate Office, administrative approval for execution is given by Director (Technical) based on BOD-approved budget.


Works outside approved DPR/FR need CMD approval after recommendation from Director (Technical).


Financial powers at project level require vetting by Finance Head not below Sr. Manager (F&A); otherwise, relaxation from Director (Finance) is needed.


For matters under Section III, approval follows Section I procedures, exercised by rank-appropriate officers.


DOP clarifications or interpretations must be referred to the Company Secretary.


Imported items/services require prior admin approval for forex release and must follow RBI rules.


Admin approval of both Director (Finance) & Director (Technical) required for forex ≥ USD 2500; only Director (Finance) for < USD 2500.


Projects includes operational stations and under-construction/R&M/DPR/investigation sites.


Contract packaging at Corporate Office to be finalized by a committee of HODs for CMD approval after Director (Technical) recommendation.


Procurement must comply with MoF manuals; MoF manual prevails in case of conflict.


Free-issue materials' cost to be included in project cost for bidder qualification and approval limits.


Empaneled bidder contracts (via price discovery) are treated as open tender for approval powers.


Corporate Office includes Shillong, Guwahati, New Delhi, and Kolkata establishments.


Technical sanction to detailed estimates for works/Services/Supplies (for approved projects)

Technical sanction to detailed estimates for works/Services/Supplies (other than approved projects)

Technical sanction to detailed estimates for works/services/Supplies within approved budget in O&M plants and other offices excluding construction projects.

The delegation is for the components of a project or for sub packages constituting a component as provided in the approved project report (DPR)/ approved cost estimate/Budget/Annual Plan and as approved by the Board/Govt. of India.

The tender specifications and Bill of Quantities shall be drawn by the Design Wing or any other group/groups considered essential by the Competent Authority.

Quarterly report shall be submitted to D(T) indicating the package/sub-package where the variance between FR/DPR and the actual cost estimate of the package/sub-package is over 10% or ₹5 crore.

Technical Sanction with Finance Concurrence to detailed estimates shall be treated as an approval of the estimates.

For Administrative approval, refer Clause 9 - Guidelines for exercising the delegation of powers.

The period of contract for service contracts shall not exceed 3 (Three) years. Extension in exceptional cases may be considered by the approving authority for a period of 6 (six) months or 50% of the contract period, whichever is less at the same rates, terms & conditions.


Approval/ acceptance of lowest tender in respect of works including erection and composite works involving supply and erection/ installation/ commissioning and Non-consultancy services, etc.  through open tender

Tenders will be invited after approval of the work and technical sanction to detailed cost estimate is accorded.

Enquiries are required to be issued for open & Limited tenders and published through various Government portals/ NEEPCO website only. In case of any special cases which may require release of short notices/ classifieds in Newspaper, the issuing authority may send the demand with justifications for obtaining approval of Competent authority.

Acceptance of tender for award of work which is more than 20 % of the estimate shall be approved by the next higher authority.

The Techno Commercial (TC) evaluation irrespective of nature of tendering shall be approved by the authority competent of approving the award. However, TC evaluation concerning tenders, award of which is within the power of BOD shall be approved by the CMD.

In case the tender/ offer received is less than three, irrespective of nature of tendering, the tendering authority is to record the fact prior to opening of the tender/ offer. However, in case of e-tenders where the number of participants cannot be ascertained before opening the bids, the matter of number of bids received, if less than 3(three), shall be recorded immediately after opening of bids. Under such circumstances, approval of next higher authority is to be obtained for award of works. However, for TC evaluation, approval of next higher authority will not be necessary. Director (Tech) is the self-approving authority.

EMD need not to be taken from IIMs/ IITs/ NITs/ IISc. / CBRI/ CPRI/ GSI/ CWPRS/ CWC and other Govt. Institutes/ agencies (excluding PSUs) irrespective of nature of tendering.

In case of new projects where TEC is accorded, advance action for tendering wherever considered necessary shall be taken pending Investment Approval with the objective of coinciding the date of award with the zero date of the project. Such proposals including splitting of works into major packages for procurement shall require approval of the BOD with recommendation of CMD. However, letter of award (LoA) for tendered works shall be issued after obtaining Investment approval.

Limited tender for works ( to be invited in case of urgency having limited source, in unavoidable circumstances with the approval of next higher authority. {Remarks under Clause 2(a) of Section-I shall be complied.}

Limited tender enquiries are those issued for requirements which do not fall under open tender category or which are required due to urgency or for specialized jobs and issued preferably to not less than five vendors based on past experience, or current offers from parties having credential for carrying out such nature of works and from the vendor lists maintained in the State Govt./ Central Govt./ PSUs.

The number and names of parties selected for issue of limited tender enquiry shall be approved by the next higher authority. D(T) will be self approving authority.

Award of work on single tender/ Nomination basis.

Urgency is required to be established and recorded and Finance Concurrence to be obtained. Quarterly reporting shall be made to the Audit Committee and the BOD.

Spot Work orders

₹40000 subject to a maximum ceiling of 3 lakh per annum

₹15000 subject to a maximum ceiling of 2 lakh per annum

The spot work orders are to be resorted to under extreme circumstances based on field requirement, essentially for works/services of short duration in nature. Deviations in spot work orders shall normally be avoided. However, in case of quantity deviations in a work order, the authority competent to award the work order inclusive of the above deviations (i.e. original value plus deviations) shall approve these deviations.


Purchase of Materials/ equipment/ instruments/ T&P and accompanying spares etc. through (i) Open tender {Remarks under Clause 2(a) of Section-I shall be complied.}

Tenders will be invited only after approval of the cost estimate.

Purchase of Materials/ equipment/ instruments/ T&P and accompanying spares etc. through (ii) limited tender {Remarks under Clause 2(b) of Section-I shall be complied.}

Purchase of Materials/ equipment/ instruments/ T&P and accompanying spares etc. through (iii) Single tender / Nomination basis {Remarks under Clause 2(c) of Section-I shall be complied.}

Procurement to be made against Proprietary Article Certificate (PAC), for source standardization or in case of urgency. Proprietary Article Certificate or such other documents establishing proprietary nature of the article being supplied shall be approved by HOP.

Source standardization or urgency should be established/ justified and recorded and Finance Concurrence to be obtained.


Award of contract for supplies of maintenance spares, tools & plants, services, consumables such as chemicals, paints etc. for O&M of Plant

From OEM/OES and/or authorized dealers of OEM/OES

Remarks under Clause 2(a) of Section-I shall be complied.

Remarks under Clause 2(b) of Section-I shall be complied.

Remarks under Clause 2(c) of Section-I shall be complied.

Before taking any procurement action, the O&M estimate is required to be approved by the Project Head (CGM/GM) at the beginning of the financial year and included in the annual procurement plan.

Items to be procured should be earmarked even if on “broad head” in the O&M estimate.

Source standardization or urgency should be established/justified and recorded and Finance Concurrence to be obtained.

From any other sources

Remarks under Clause 2(a) of Section-I shall be compiled.

Remarks under Clause 2(b) of Section-II shall be compiled.

Remarks under Clause 2(c) of Section-II shall be compiled.

Items to be procured should be earmarked even if on "broad head" in the O&M estimate.


Award of contract for purchase of spares for Equipment / Instruments / T&P etc. (locations other than O&M project)

On open tender

From manufacturer of original equipment or their authorized dealers

Remarks under Clause 2(a) of Section-I shall be complied.

Tenders will be invited by the respective Contracts Wing of the Corporation only after approval of the cost estimate.

Proprietary Article Certificate (PAC) shall be approved by HOP not below the rank of GM

Source standardization or urgency should be established/justified and recorded. Finance Concurrence is to be obtained.

In cases other than procurement through open tender, ground of urgency is to be recorded.

Limited tender

Remarks under Clause 2(b) of Section-I shall be complied.

Single tender / Nomination basis including PAC and Source Standardization

Remarks under Clause 2(c) of Section-I shall be complied.

Single tender / Nomination basis on purchases from Govt. Department / Undertakings

Powers are to be exercised after consideration of all factors like urgency, specialized jobs, budget availability, rate reasonableness, and after ascertaining that the same rates are being charged by suppliers/manufacturers etc. from other Government Departments.

Local / spot purchases of materials on grounds of urgency

₹40,000 subject to a maximum ceiling of ₹3 Lakh per annum

₹15,000 subject to a maximum ceiling of ₹2 Lakh per annum

Where dedicated stores do not exist, proper stock register for receipts and issues against such purchases shall be maintained.

Spot purchase should not form a part of a regular purchase and the same shall be adopted only for immediate requirement / consumption.

The list of items to be bought, with estimated price shall be approved by the competent authority, as per delegation alongside.

Purchase will be made after a market survey and determination of price reasonableness, which shall be recorded accordingly.

Purchases beyond Rs.2 Lac shall be made by a committee comprising one member each from the indenting department, Proc. Deptt. and Finance. The Committee officials shall comprise of at least one officer at E-6 level and rest not below level of E-1.


Procurement of HSD /Petrol/Lubricants from PSU oil companies/their Authorized fuel pump including rate contracts.

Delegation shall be limited to procurement per project /plant/ Corporate Office /Other locations during a year.


Purchase of cement/steel

Open Tender

Remarks under Clause 2(a) of Section-I shall be complied.

Limited Tender

Remarks under Clause 2(b) of Section-I shall be complied.

Single Tender / Nomination Basis

Remarks under Clause 2(c) of Section-I shall be complied.

Procurement of Steel in case of MOU with PSU Steel Companies

Cement will be procured by MM Wing through open tenders to be invited from reputed manufacturers having BIS registration and fulfilling production and other standard quality, commercial and financial requirements. Accordingly, project wise requirement for 6 (six) months with monthly breakup shall be submitted by respective projects.

On finalization of tender, procurement shall be done from the lowest bidder in phased manner depending on project requirement.

The qualified bidders may be empaneled by the MM Wing with the approval of Director (Tech) for a maximum period of 2 (two) years for the purpose of procurement.

In the event of failure on the part of L1 bidder to fulfill the supply obligation, cement may be procured from empaneled bidders at L1 rate or at lowest rate arrived through fresh price offers invited from empaneled bidders. Approval on award shall be treated in terms of open tender delegations.

Cement may also be procured at project level in case of emergency or crisis of cement at Project site or when the requirement is small (maximum 100 MT in each case) from empaneled bidders or their authorized dealers at L1 rate arrived through fresh price offers. If not available at site, procurement from other locally available BIS-conforming sources is permitted with proper justification and codal formalities.

Steel will be procured by MM Wing from manufacturers empaneled for maximum period of 2 (two) years through open tenders from reputed manufacturers having BIS registration and fulfilling standard requirements. List of empaneled vendors approved by Director (Tech).

Project-wise requirement for 6 (six) months with monthly breakup shall be submitted by projects.

Procurement as per project needs at L1 price invited from empaneled vendors. Approval shall be treated under open tender limits.

Steel items not manufactured by empaneled vendors (e.g. angles, flats, etc.) may be procured through open/limited tenders conforming to standards.

MOU shall be signed with CMD’s approval. Post-MOU, material procurement will be as per above delegation.


Purchase of explosives

Open tender {Remarks under Clause 2(a) of Section-I shall be complied}

Limited tender {Remarks under Clause 2(b) of Section-I shall be complied}

Single Tender/Nomination basis {Remarks under Clause 2(c) of Section-I shall be complied}

Explosives will be procured by MM Wing through open tenders to be invited from reputed manufacturers/authorized dealers fulfilling production and other standard quality, commercial and financial requirements. Accordingly, project-wise yearly requirement with monthly breakup shall be submitted by respective projects.

On finalization of tender, procurement shall be done from the lowest bidder in phased manner depending on project requirement.

For limited tender, reasons are to be recorded before approval of the next higher authority. Dir (Tech) shall be the self-approving authority.

During urgency, explosives may be procured on offer basis for limited quantity from reputed manufacturers/dealers.


Handling & transportation of materials including clearances.

Open Tender {Remarks under Clause 2(a) of Section-I shall be complied.}

Limited Tender {Remarks under Clause 2(b) of Section-I shall be complied.}

Empanelment of transporters may be made through open tenders for a maximum period of 2 (two) years.

Price offers shall be invited from the empaneled transporters to fix up the rates of transportation of different materials, for different destinations.

Engagement of numbers of transporters may be decided based on the quantity of materials and permissible time for the same.

Transportation contracts shall be made as per project requirements at L1 price arrived at through invitation of price offers from the empaneled transporters. Approval on award shall be treated in terms of delegation of this clause.


Canalised imports through Public Sector Units

Formal requisition from the project authority is required.


Grant of extension of time for works/supplies/services/consultancies with or without levy of penalty

Up to 50% of original time or 18 months, whichever is less, for contracts/orders awarded by ED and full power for contracts/orders approved by lower authority

Up to 50% of original time or 18 months, whichever is less, for contracts/orders awarded by CGM and full power for contracts/orders approved by lower authority

In case of non-applicability of Force Majeure, extension may be granted subject to the following conditions

That the works/supplies/services/consultancies are still required by the project within the extended time.

That the tender for the works/supplies/services/consultancies has not been accepted for higher value on account of earlier execution via re-tender.

Market economics suggest the benefit in time extension.

These powers shall be exercised with concurrence of Finance.

Grant of extension of time for works/supplies/services/consultancies with reduction/waiver of penalty

Full power for order issued by authority below ED

Provisional extension of time

Provisional extension will be granted by HOP/HOD with intimation to concerned ED and contract awarding authority

The reasons for delay in completion of works/supplies/services may be diverse and may require time for final admissibility.

Provisional extension of time with or without liquidated damages shall be considered where delay reasons exist, to protect the rights of the corporation.

If LD is applicable, the corporation's intent to recover LD should be indicated while granting provisional extension.


Repeat orders

Repeat orders may be placed on the same party on the same rates, terms and conditions as stipulated in the original order with finance concurrence against previous orders placed on open or limited tender basis, or single tender involving proprietary Article certificate or source standardization.

Up to 50% of the original order value approved by him or his lower authority

Repeat orders may be placed on the same party on the same rates, terms and conditions as stipulated in the original order with finance concurrence against previous orders placed on open or limited tender basis, or single tender involving proprietary Article certificate or source standardization subject to the following

i) The normal processing of the case is likely to delay the procurement and adversely affect the work.

ii) The date of repeat order will not be more than three months after completion of the earlier order.

iii) A reasonable assessment and certification by the purchasing authority that there has been no downward trend in prices.

iv) The prices against earlier order were not escalated to compensate for earlier deliveries.

v) In the event the repeat order envisages different location for delivery/work, suitable adjustment in price shall be considered to cover this aspect. Suitable enhancement on account of price variation over the base price of the original order may also be considered in case the delivery in repeat order is later than the delivery in the original order.

vi) The award value of repeat order shall not exceed ₹1 crore.

vii) This item of delegation does not apply, to cases where repeat order option has been provided for in the original order. In such cases, the authority empowered to approve the repeat order option shall be the same as competent to approve the original award.

viii) If the original order is for single unit (which is indivisible), the repeat order can be for one single unit.


Award of work (Deposit work) to Govt. Deptt. / Autonomous bodies of the Govt./Govt. Agencies/ Public Sector Undertakings

Reasons for resorting to Deposit Work should be recorded.

Powers are to be exercised by the ED/HOP/HOD not below the rank of E-8 after considering all factors like urgency, specialized jobs, availability of budget, reasonableness of rates and after ascertaining that the same rates are being charged from other Government departments.


Technical approval for Variance during post-award execution of work/supply (Corporate C&P)

Full Power subject to remarks at Column 9 [including powers at col. (4)]

25% of Contract value or  ₹ 30 crore whichever is lower

15% of Contract value or  ₹ 15 crore whichever is lower

Approval for issue of change order, based on technical approval at 14.1 above, in respect of LOA/ Contracts.

variation of 20% of Contract value limited to ₹ 80 Cr.

Variation of 15% of Contract value limited to ₹ 60 Cr.

Variation of 10% of Contract value limited to ₹ 40 Cr.

Variation of 5% of Contract value limited to ₹ 20 Cr.

These powers will be exercised in consultation with associated finance.

In respect of civil, structural and erection / supply cum erection packages awarded by Corporate C&P, and executed by site these powers will be exercised by the site authorities as per delegation alongside. Excess beyond the delegated powers of D(T) shall be approved by CMD.

These powers will be exercised subject the condition that deviation shall not exceed 10% of the estimate for any component part of a Project for which component wise sanction has been accorded by the Board/Government.

Variance beyond quantity/value variation limits provided in the contracts/LOA shall be reported quarterly by the HOP to CMD through ED/ D (T)/D (F), with a copy to C&P Deptt. and Head of Corporate Finance and CPM. If there is no variance to be reported, a nil report shall be submitted.

A changed order based on approval of competent authority in terms of 14.2, shall be issued by executing authority to the contractor, copy of which shall be sent to the Corporate C&P, ED, Corporate Monitoring Cell and Corporate F&A.

The HOP shall submit to CMD, through ED/ D(T)/ D(F), a quarterly report of project cost variations with brief reasons for the same, with a copy to Corporate C&P for initiating action of seeking approval of the Board/GOI, for all deviations in estimates / more than 10% for any component wise sanction has been accorded.

Variance during post-award execution of work / supply, over award price in respect of Contracts awarded by Corporate C&P due to scope / quantity variations / new or extra items etc.

Until such time the value of works executed remains within the limit of the approved contract sum, then variation shall be computed as a percentage of the aggregate value of BOQ items executed in excess of BOQ quantities and extra / substituted items executed w.r.t the original contract sum.

When the value of works executed exceeds the contract sum, the variation shall be computed as a percentage of the aggregate value of works executed (BOQ, extra/ substituted items) in excess of contract sum w.r.t the original contract sum.

These powers will be exercised in consultation with Design & Engineering Deptt. If however, the extra / substituted items are executed at site based on construction drawings issued by D&E Deptt, technical clearance will be deemed to have been accorded by D&E Deptt, for which proposal for technical approval need not be routed through D&E Deptt. The proposing authority shall specifically mention this in their proposals.

Proposal for technical approval shall be accompanied by the following | Quantity as per construction drawing | Quantity as per BOQ,Variation in quantity (if any), | The particulars of extra/substituted items indicating the cost | Financial implication on account of variation.

Monthly statement of all such variations including Financial implication is to be submitted by executing authority to D(T).

Pending technical approval, HOP is authorized to release provisional payment for the extra works @75% (in case of extra items executed at BOQ rates or analogous rates) and 50% (In case of extra works executed as per analyzed rates) of the rates as determined by the Corporation. In any case the Corporation shall decide the rates within 90 days from the date of submission of the analysis of rates by the contractor. However, the provisional payment should not exceed the power delegated to CMD (refer Annexure A Sr No 5 (C) of DOP)


Variation during post award execution of work/supply order or award price in respect of contract / LOA awarded by site (all offices other than Corporate C&P) due to scope/quantity variation/ new or extra items etc.

Until such time the value of works executed remains within the limit of the approved contract sum, then variation shall be computed as a percentage of the aggregate value of BOQ items executed in excess of BOQ quantities and extra / substituted items executed w.r.t the original contract sum

When the value of works executed exceeds the contract sum, the variation shall be computed as a percentage of the aggregate value of works executed (BOQ, extra/ substituted items) in excess of contract sum w.r.t the original contract sum.

These powers will be exercised in consultation with Design & Engineering Deptt. If, however, the extra / substituted items are executed at site based on construction drawings issued by D&E Deptt, technical clearance will be deemed to have been accorded by D&E Deptt, for which proposal for technical approval need not be routed through D&E Deptt. The proposing authority shall specifically mention this in their proposals.

Proposal for technical approval shall be accompanied by the following - | Quantity as per construction drawing | Quantity as per BOQ | Variation in quantity (if any) | The particulars of extra/substituted items indicating the cost. | Financial implication on account of variation.

Monthly statement of all such variations including Financial implication is to be submitted by executing authority to concerned ED.

Pending technical approval, HOP is authorized to release provisional payment for the extra works @75% (in case of extra items

executed at BOQ rates or analogous rates) and 50% (In case of extra works executed as per analyzed rates) of the rates as determined by the Corporation. In any case the Corporation shall decide the rates within 90 days from the date of submission of the analysis of rates by the contractor. However, the provisional payment should not exceed the power delegated to ED as in 15.1.


Technical approval for the above (Clause 15)


Approval for issue of change order (based on 15.1)

15% of Contract Value (limit ₹1.5 crore)

These powers will be exercised in consultation with associated finance.

These powers will be exercised subject the condition that deviation shall not exceed 10% of the estimate for any component part of a Project for which component wise sanction has been accorded by the Board / Government.

A changed order based on approval of competent authority in terms of 15.2, shall be issued by executing authority to the contractor, copy of which shall be sent to the project F&A

The HOP shall submit to CMD, through ED/ D(T)/ D(F), a quarterly report of project cost variations with brief reasons for the same, with a copy to Corporate C&P for initiating action of seeking approval of the Board/GOI,for all deviations in estimates / more than 10% for any component wise sanction has been accorded.


Cancellation and Modification of Tenders / Contracts

Cancellation of Tenders

Authority competent to approve the award (limited to D(T))

Justification to be recorded
Finance concurrence required
Legal vetting (if necessary)

Modification after call but before opening of TC bids

Bid submission date may be extended up to 3 months by tendering authority

Further extension requires next higher authority (limited to D(T))

Modification of other terms requires approval by authority competent to approve award (limited to D(T))

Modification after opening of TC bids but before price bid opening

Modification by award-approving authority

Modification by next higher authority (limited to CMD)

Cancellation / Foreclosure / Termination of Contract

Full power for awards approved by lower authorities

Must be as per contract provisions
Justification to be recorded
Finance concurrence to be obtained


Modification in terms of Contract

Having financial implications

Including payment terms, security deposit, and modification in terms of issue of materials from project Stores etc.

Full powers for original contract approved by him or lower authority

Powers of approving modification up to 5% of the value of original contract or Rs.50 lakh whichever is less in respect of contract approved by him or lower authority

Powers of approving modification up to 5% of the value of original contract or Rs.25 lakh, whichever is less in respect of contract approved by him or lower authority

Having no financial implications

Contract modifications without financial impact.

Full power in respect of orders placed himself or lower authority


Acceptance of stores under deviation with equivalent or superior specification

Full Power in respect of orders placed by lower authorities

This shall be done by the contract awarding authority in consultation with the Indenting Department to ensure equality and suitability. Thereafter, a committee consisting of Finance, Indenting Department, and contract awarding authority is to be constituted by the CGM/GM/Head of the Project to negotiate suitable compensation for the deviation if claimed by the vendor. The D&E department shall be consulted wherever necessary.


Sanction to pay demurrage/wharfage to Railways/Sea Port/Air authorities or Road Carriers

Up to ₹1.0 Lakh in each case subject to a ceiling of ₹10.0 Lakh per year

₹50,000 in each case subject to a ceiling of ₹5 Lakh per year

₹20,000 in each case subject to a ceiling of ₹2.0 Lakh per year

₹10,000 in each case subject to a ceiling of ₹1.0 Lakh per year

Every effort should be made to get the demurrage/wharfage waived from the railways/Carriers.


Sanction for disposal of surplus / unserviceable / obsolete items, scrap / miscellaneous

Process of disposal shall be regulated by NEEPCO Disposal Manual.

The powers will be exercised as per the approved Disposal Manual.

In case the bid value is less than the Reserve Price, then approval from the next higher authority shall be required. The Director (Technical) shall be the self-approving authority.

Report to be submitted to Director (Technical) within one week of the award indicating therein the name of the highest bidder, the reserve price vice-versa sale value.


Any items of Stores, equipment, tools and plants, materials including adjustments of discrepancies in an item during stock verification.

Subject to investigation and report by a committee constituted by HOP/HOD not below the rank of E-8.

After the item is written off, the information may be sent to concerned finance for adjustment.


Shortage in chemicals, lubricants, oils, etc.

Any shortage in chemicals, lubricants oils etc. as per the prescribed norms of the manufacturer.

Beyond norms (percentage limits).

Full Powers up to 5% above the norms subject to the ceiling of ₹5 lakh in each case.

Full Powers up to 3% above the norms subject to the ceiling of ₹3 lakh in each case.

Full Powers up to 2% above the norms subject to the ceiling of ₹2 lakh in each case.

Full Powers up to 1% above the norms subject to the ceiling of ₹1 lakh in each case.

Subject to investigation and report by a committee constituted by HOP/HOD not below the rank of E-8. After the item is written off, the information may be sent to concerned finance for adjustment.


Demolition and write off of temporary buildings not required by the projects/power stations.


denting of stock items by Materials Deptt.

Approval of indent for issue of materials from stores.

Indents for issue shall be initiated by respective work/Deptt. In-charge and shall be approved by next higher authority.

For items not stipulated in contracts or items in excess of estimates, approval of HOP/HOD not below the rank of E-8 will be obtained.

All indents should be routed through HOP/HOD not below the rank of E-8.


Loan of Materials and tool and plant to and from other Public Sector Undertakings/Govt. departments.

Subject to adequate security being obtained before loaning the materials.

The indicated value will be the value of material loaned or the hire charge for Tools & Plants.


Power to hire equipment/Machinery from contractors/private agencies


Award of contract for consultancy services

Open tender {Remarks under Clause 2(a) of Section-I shall be complied.}

Limited tender (to be invited in case of urgency having limited source, in unavoidable circumstances with the approval of next higher authority). {Remarks under Clause 2(b) of Section-I shall be complied.}

Single tender/Nomination basis {Remarks under Clause 2(c) of Section-I shall be complied.}


Large/Mega Risk Insurance and Industrial All Risk Insurance

Large / Mega Risk Insurance including Industrial All Risk (IAR), Machinery Breakdown (MBD), Business Interruption Loss such as Fire Loss of Profit (FLOP) and Machinery Loss of Profits (MLOP), Public Liability Industrial Risk Coverages etc. with Add-ons coverage for Flood, Earthquake, Terrorism, Burglary, Theft etc.

Standard Fire and Special Perils Insurance with Add-on coverage for Earthquake, Terrorism, Burglary, Theft etc.

Electronic Equipment Policy with relevant coverages

Storage-cum-Erection Insurance / Erection All Risk Policy

Taking CAR/EAR policy for package contracts by the corporation shall require the approval of CMD.

Contractor All Risk Policy


Insurance for Vehicles and Movable Assets

All Vehicles

Movable Assets including Construction Plant and Machinery other than Storage-cum-Erection Insurance


Transit Insurance

Transit Insurance


Approval of post award variation in Consultancy service contract

20% of Contract value or ₹3 Crore, whichever is lower, including Power

15% of Contract value or ₹2.5 Crore, whichever is lower, including Power

10% of Contract value or ₹1.5 Crore, whichever is lower, including Power

5% of Contract value or ₹1 Crore, whichever is lower, including Power

General delegation note


Authority to Sign in Contracts/Purchase Orders on behalf of NEEPCO

Board/Sub-Committee of the Board/Committee of Functional Directors for Contracts/CMD/Directors/ED

CGM/GM

The authority approving the award of contracts will also have the power to sign the contract.

The documents forming Covenant parts of the contract may be signed by an authority not below the rank of DGM for corporate contracts and Sr. Manager for contracts awarded at project level authorized by the contract signing authority.


Empanelment of vendors

Empanelment of vendors

Following empanelment, approval for award shall be regulated by applicable clauses of Section-I.

Wherever procurement is made through price discovery amongst bidders empanelled through open tender process, the approval on award shall be treated in terms of open tender delegations.


Release of Advance Payment

Release of advance payment for purposes like advances to Government Department (covered under Annexure-II), Purchases of Vehicles, Purchases of Books, Advocates, Chartered Accountant etc.

₹2 lakh for HOP not below the rank of GM.

The advance is to be released in terms of contractor LOA after recording the proper reasons and time line for adjustment by the approving authority.

Efforts should be made to get the advance secured.


Waiver of EMD in specific cases

Waiver of EMD in case of tenders for supply/repairs/services (i.e., for replacement and maintenance of original/existing equipment and spares) by Original Equipment Manufacturers (OEMs).

Award of single tender on nomination basis to Government agencies, Autonomous bodies controlled by Government, Public Sector Undertakings, and institutes referred in Annexure-II of DoP.


Interview List Preparation

List of candidates to be called for interview on induction/recruitment.

D (P); HOD (HR) not below the grade of E-8 in consultation with D (P)


Medical Board Constitution

Constitution of Medical Board for examining the fitness for service of new appointees.


Sanction of Recruitment & Promotion Expenditure

Sanction of expenditure on Recruitment & Promotion (DPC Expenses) including venue and other expenditure related matters.

D (P); HOD (HR) not below the grade of E-8


Extension of Joining Time

Extension of time for joining the post on initial appointment.


Grant of TA to Interview Candidates

Grant of TA to candidates called for interview.


Probation Completion and Extension

Approval of satisfactory completion of period of probation on Promotion and Recruitment (wherever applicable).

Extension of Probation on the basis of the Report.

Full Powers - Concerned HOP/HOD not below the grade of E-8


Termination of service on account of unsatisfactory performance during probation


Forwarding of applications of the employees for outside Employment

HOD (HR) not below E-8 in consultation with D(P)

With recommendation of concerned HOD/HOP


Acceptance of Resignation of employees including waiver of notice period


Termination of the Services of Employee


Transfer of Bond in case of Trainees


Constitution of Departmental Promotion Committee


Approval for change of Home Town (Allowed only once in entire service period)


Permission for employees to undertake courses/examinations/classes outside office hours for up to 3 years

Permission shall not confer any right to the employee in any manner


Nomination of employees to attend seminars/conferences/workshops/training in India (short term, max 2 weeks)

HOD (HR) not below E-8 with recommendation of concerned HOP/HOD


Permission for delivering lectures/functioning as Faculty/Committee Member in outside orgs and accepting fees/honoraria


Insurance

Insurance of personnel as per approved policy and guidelines

Directors and Officers Liability Insurance

Public Liability Insurance


Transfer of Employees

Quarterly report to be submitted to CMD for his information


Panel approving authority for recruitment


Land Accquisition Powers

Powers to acquire land and file requisition with Land Acquiring Authorities

Director (P) for Corporate Office (Guwahati/Shillong/New Delhi/Kolkata) ED in charge of Project/HOP not below the rank of E-8

Subject to provision in the Capital budget.

Subject to the same being- - As per requirements of the project. - Within the approved project estimates, and within the award, if any, for payment of compensation.

Wherever purchase/acquisition from private entities becomes necessary, the process shall be routed through concerned Government authorities.

Land acquisition shall be processed by the HOD/HOP of the respective site/location in association/consultation with the Corporate Land Section.


Hiring of Accommodation and allowing the use of Company building etc. on rent

Hiring of Accommodation (Office/ Field Hostel/ Transit Camp/ Guest House/ Storage Space)

Up to a cost of monthly hiring of ₹1.00 Lakh for each case

Concerned ED (for up to ₹1.00 Lakh per month per case)

Full powers in respect of Corporate Office locations.

For Power Stations / Projects / S&I locations, full powers rest with D(P) in consultation with D(F).

Concerned ED has powers up to a cost limit of ₹1.00 Lakh per month for each case.

To allow the use of Company building etc. on rent

HOP not below the grade of E-8 for projects/plants

Respective HOD i/c (Estate Service) not below the rank of E-8 for CO (Guwahati/Shillong/New Delhi/Kolkata)

All legal formalities required to lease etc. must be strictly adhered to.


Repair and Maintenance of Buildings / Hired Accommodation (Office/ Field Hostel/ Transit Camp/ Guest House/ Storage Space)

Corporate Office (Guwahati/Shillong/Kolkata/New Delhi)

HOD i/c (Estate Service) not below the grade of E-8 for respective locations.

Projects/Power Stations/ S&I

HOP not below the grade of E-8 (for limit of ₹50 Lakh p.a.)


Purchase of furniture, equipment, furnishing, fixtures, appliances, crockeries, DTH Entertainment facility including recharges for offices and other establishments including Guest House/ Transit Camp / Canteen

Purchase for all locations

D(P)/D(T)
ED
CGM/HOP/HOD not below the grade of E-8


Purchase and upgradation, expansion of IT and Communication Infrastructure including Hardware, Software, peripherals, consumables etc.

Purchase and upgradation of IT and Communication Infrastructure

HOD in the grade of E-8 (for respective locations)

HOP in the grade of E-8 (for projects/stations)

This power shall be exercised in consultation with ED (IT).

Procurement of computer hardware and software shall be reported to the HOD (IT) at C.O. periodically for record purpose.


Repair, Maintenance and Upkeep Activities

Repair, Maintenance and upkeep of furniture and fixtures etc. at Projects/Stations/Offices/Site

Coordinator not below the grade of E-7 / DGM (HR) Admn at Shillong

Repair, Maintenance and upkeep of Office equipment etc.

Repair, Maintenance and upkeep of I.T./other peripheral devices/Communication/Network systems etc.

HOD (ITS) (not below the rank of E-8) in C.O (Guwahati/Shillong)

HOP for Projects/Plants (not below the rank of E-8)


Hiring of Office Equipment, Furniture & Fixtures, Appliances (including fans, water coolers etc.)

Hiring of office equipment, furniture, fixtures, and appliances including fans and water coolers

HOP/HOD (CA/RA) not below E-8 for projects and offices


Hiring of Passenger and Escort Vehicles

Hiring of car/jeep/bus/ambulance/escort vehicles for security/other passenger vehicles on annual, monthly, daily, or periodical basis.

Full Powers
Up to ₹30.00 Lakh p.a.
Up to ₹20.00 Lakh p.a.

Director
ED
HOD (CA)
HOD (RA)
HOD (HR) not below the grade of E-8


Long Term Spares Agreement

Long Term Spares Agreement for supply of spares from OEM/Authorized service provider for O&M Plant


Purchase of Newspapers, Magazines, Journals, Books, and Technical Publications

Purchase of Newspapers / Magazines / Journals etc. for Office, Guesthouse, or Field Hostels

HOP
HOD
HOD (CC) not below the grade of E-8

Purchase of books, technical journals, periodicals, standards etc., including in electronic form

Corporate Central Library

HOD (CC)
HOD (HR) not below the grade of E-8

Project Libraries

Head of Project HR not below the grade of E-7

Departmental Libraries in C.O. (Guwahati / Shillong / Kolkata / New Delhi) and other Offices

HOD not below the grade of E-7
DGM (HR) Admn at Shillong


Sanction for prepayment for Franking Machine units


Sanction for installation of telephones and waiver of charges

Sanction for installation of Official and Residential Telephones as per approved policy and norms of the Corporation

Installation of Telephones is to be arranged by In-charge Admn. Corporate Office for the Officers of Corporate Office.

Powers to approve waiver of charges from residential telephones in excess of eligibility limit

The power may be exercised after necessary justification is furnished for such waiver.


Repairs and Maintenance of Departmental vehicle

HOD In-charge - Transport Services (not below the grade of E-8) in CO (Guwahati / Shillong / Kolkata / New Delhi)

HOP not below the grade of E-8 in other locations


Service / AMC / Maintenance contracts and O&M of Guest Houses / Transit Camps / Field Hostels

Service / AMC / Maintenance contracts

Head of HR in Power Station not below the grade of E-7

Contract period up to 3 years.
Extension permissible in exceptional cases but not exceeding 50% of the original contract period.
Service contracts for O&M of plants are covered separately under Section-I, where contract period depends on necessity and nature of service.

Operation & Management of Guest Houses / Transit Camps / Field Hostels

Full Powers
Up to ₹25,00,000 per contract per annum (ED)
Up to ₹15,00,000 per contract per annum (HOP/HOD)

ED (HR/Plants/Projects) – Up to ₹25,00,000 per contract per annum

HOP / HOD (CA), HOD (RA), HOD (HR) not below the grade of E-8 – Up to ₹15,00,000 per contract per annum


Expenditure on ceremonial occasions, local festivals, dignitaries visit etc. (excluding Independence Day, Republic Day and NEEPCO Raising Day)

Full Powers
₹3 lakh per occasion subject to annual ceiling of ₹15 lakh
₹2 lakh per occasion subject to annual ceiling of ₹12 lakh

HOP / HOD(CA) / HOD(HR) not below the grade of E-8


Repairs and maintenance of residential buildings, office buildings, boundary walls, sanitary, water supply, roads and other civil works

HOP not below the rank of E-7
HOD not below the rank of E-7


Purchase of cleaning materials, toiletries, washroom items & equipment, disinfectants, etc.

Head of HR in Power Stations not below the grade of E-7


Purchase of petty/contingent/miscellaneous items at Corporate Office (Shillong/Guwahati/Delhi/Kolkata)

Director: Full Powers
HOD not below the grade of E-8: ₹50,000 per purchase  subject to a ceiling of ₹30 lakhs p.a.
DGM (HR) Admn at Shillong: ₹20,000 per purchase subject to a ceiling of ₹10 lakhs per annum

Director
HOD not below the grade of E-8
DGM (HR) Admn at Shillong


Purchase of petty/contingent/miscellaneous items at Projects/Units

ED: Full Powers
HOP not below the grade of E-8: ₹20,000 per purchase subject to a ceiling of ₹20 lakhs per annum


Powers to write-off office equipment, furniture, books etc.

Full Powers
₹25,000/- in each proposal subject to an annual ceiling of ₹10 lakh.
₹20,000/- in each proposal subject to an annual ceiling of ₹5 lakh.

Director
ED
HOP (not below the rank of E-8)


Empanelment and Remuneration of Legal Professionals

To empanel Attorneys, Solicitors, Counsels, Arbitrators, Advocates in all the Court cases and Arbitration Matters.

To fix the schedule of fee/remuneration for the empaneled Attorneys, Solicitors, Counsels, Arbitrators, Advocates in all the Court cases and Arbitration Matters.


Legal Proceedings, Arbitration, and Enforcement

To contest, institute, conduct, intervene, defend any Suit, Appeal, Review, Revision, Writ Petition or any other legal proceedings by or against the Company or its employees or otherwise concerning the affairs of the Company in any Court and/or Quasi-Judicial Authorities / Arbitration matters or before any other authorities.

To refer claims and/or demand by or against the Company for Arbitration.

To sign and verify plaint, Written Statement, Affidavit, Objections, Memorandum of Appeal or any other pleadings to be filed before any Judicial or Quasi-Judicial Authorities, Arbitrator, Tribunal, or any other Authority.

To enforce judgment, execute any decree or order of any Court Judicial or Quasi-Judicial Authorities, Award of the Arbitrator Tribunal, or any other Authority and to take all steps in furtherance of the same.


Appointment and Engagement of Legal Professionals & Consultants

To appoint Attorneys, Solicitors, Counsels, Arbitrators, Advocates, Consultants other than from approved panels.

To appoint/engage Attorneys, Solicitors, Counsels, Arbitrators, Advocates, Consultants from the approved panel at approved rates of remuneration / schedule of fee.


Signing and Verification of Legal Documents on behalf of the Corporation

To sign Vakalatnama, verify Plaint, Written Statements, Affidavits, Rejoinders, Objections, Memorandum of Appeal, or any other Pleadings, Replies, Claims, Counter Claims etc. in any legal proceedings before Courts of Law, Quasi-Judicial Authorities, Tribunal or any other Authorities on behalf of the Corporation.

HOD of the concerned Wing (not below the rank of E8)

Officer of Law Wing (not below the rank of E5)

To sign Vakalatnama, verify Plaint, Written Statements, Affidavits, Rejoinders, Objections, Memorandum of Appeal, or any other Pleadings, Replies, Claims, Counter Claims etc. in any arbitration proceedings before Arbitral Tribunal and any courts of law on behalf of the Corporation.

Officer of Arbitration Wing (not below the rank of E5)


Engagement of Chartered Accountants, Cost Accountants, Company Secretaries, Advocates & Related Professionals

Engagement of Firm of Chartered Accountants/Cost Accountants/Company Secretaries/Advocates for certification purpose under Companies Act, Income Tax Act, RBI, SEBI requirements, Banks and other lenders.

₹25,000 per case subject to annual ceiling of ₹7.5 Lakh

₹20,000 per case subject to annual ceiling of ₹5 Lakh

Director (Finance)
HOP/HOD (Finance) not below grade E-8
CS

Engagement of Chartered Accountants/Cost Accountants/Consultants for accounting work, preparation of manuals, rendering opinion etc.

₹50,000 per case subject to annual ceiling of ₹7.5 Lakh

Engagement of firm of Chartered Accountants as Auditors for tax audit under the Income Tax Act and sanction of remuneration.

Engagement of firm of Chartered Accountants/Cost Accountants for GST Audit under the GST Act.

Sanction of Audit Expenses including holding of Auditors Meetings and other Meetings in connection with audit.

₹10,000 per case subject to annual ceiling of ₹1.00 Lakh

ED (Finance) / CGM (Finance)
GM (Finance)

Engagement of firms of Chartered Accountants/Cost Accountants/Company Secretaries/Advocates for tax matters including litigation, Company Law matters, physical verification of stock/fixed assets and sanction of remuneration.

₹50,000 per case subject to ceiling of ₹10 Lakh per annum

₹10,000 per case subject to ceiling of ₹2.5 Lakh per annum

ED (Finance)/CGM (Finance)
GM (Finance)
CS

Engagement of firms of Chartered Accountants/Cost Accountants for Certification work relating to Tariff Purpose.

₹50,000 per case subject to annual ceiling of ₹10 Lakh

₹10,000 per case subject to annual ceiling of ₹2.5 Lakh

Miscellaneous legal/arbitration expenses (obtaining legal opinion, attestation of affidavits, power of attorney etc.)

Up to ₹20,000 per case subject to ₹2 Lakh per annum

Up to ₹10,000 per case subject to ₹50,000 per annum

HOP/HOD (Law/Arbitration/HR) not below grade E-8

On advice from Law Wing wherever available

Summoning of witnesses

Engagement of firms of Chartered Accountants/Company Secretaries/Advocates for Certification work, filing of forms with MCA, SEBI and other regulatory authorities including Digital Signature Certificate and sanction of remuneration.

₹20,000 per case subject to ceiling of ₹5 Lakh per annum

Director (Finance)
CS/HOD (Finance) not below grade E-8

Engagement of Rating Agencies

Full Powers for single rating agency for single borrowing mandate and fees up to ₹2 Lakh per case

For multiple rating, approval of CMD required

Engagement of intermediaries like RTA, NCD Trustee, Legal Consultant, Advocate, Forex Consultant, Stock Exchange, Depositories etc. (for issue of bonds, shares, securities, creation of security etc.)

₹25,000 per case subject to annual ceiling of ₹2.5 Lakh

Director (Finance)
ED (Finance)/CGM (Finance)
ED (Commercial)/CGM (Commercial)
GM (Finance)/CS

Payment of CERC Fee

Director (Finance)
HOD (Commercial) not below grade E-8


To sign import license applications on behalf of the Corporation

Executive not below the rank of Sr. Manager (E-6) as may be nominated by Director

Subject to letter of awards/acceptance and to the verification of Bill of Quantities to be imported.


Authorizing payment of cancellation charges for tickets

Subject to tickets/bookings were made against approved tour programme.


Approval for issue of Advertisements relating to Tender/Financial Results/Recruitment

ED / HOP (not below the rank of E-8)
CGM (HR)
GM in charge of CC/CA

Subject to guidelines and policy that may be issued from time to time.


Sanction of expenditure for Official hospitality and declaration of Official guests

Full Powers (Director/CVO); ₹2,00,000/- per annum (ED); ₹1,00,000/- per annum (CGM/HOP/HOD (CA/RA) not below E-8); ₹50,000/- per annum (GM); ₹30,000/- per annum (Company Secretary/In-Charge of CMD/Director’s Secretariat not below E7)

CGM / HOP / HOD (CA/RA) not below the rank of E-8

Company Secretary / In-Charge of CMD / Director’s Secretariat not below the rank of E7


Sanction of advances for contingent Expenditure

Full Powers (Director); Up to ₹1,00,000/- to an Executive subject to a ceiling of ₹10 Lakh p.a. (CGM/HOP/HOD not below E-8); Up to ₹25,000/- to an Executive subject to a ceiling of ₹2 Lakh p.a. (GM and HOP/HOD not below E-7)

CGM / HOP / HOD not below the grade of E-8


Sanction of permanent recoupable Imprest in each case

HOP / HOD not below the rank of E-8 (Up to ₹20,000/-)


Sanction of expenditure on publicity, advertisement, sponsoring of events other than tender and recruitment through Corporate Communications.

Up to ₹3,00,000/- per insertion subject to annual ceiling of ₹20 lakh

Up to ₹1,00,000/- per insertion subject to annual ceiling of ₹10 lakh

HOD (CA/CC) not below the grade of E-8 – Up to ₹3,00,000/- per insertion (₹20 lakh annual limit)

HOP not below the grade of E-8 – Up to ₹1,00,000/- per insertion (₹10 lakh annual limit)

Text of the advertisement as per standard format and if not available, in consultation with CC wing


Sanction for supply of uniform, badge and liveries for entitled employees

HOD (Security/CA)
HOP not below the grade of E-8

Sanction for supply of uniform, badge and liveries for contract employees


Sanction of expenditure on PR, CC, Exhibitions, and Project Documentation

Production, design related to PR on approved rate contract including empanelment of advertisement agencies, printers, digital printers, film/documentary makers, photographers, etc.

HOD (CC) not below E-8, up to ₹5,00,000/- per occasion subject to annual ceiling of ₹25 Lakh

HOP not below E-8, up to ₹50,000/- per occasion subject to annual ceiling of ₹5 Lakh

Production, design related to Corporate Communications on approved rate contract.

Participation in exhibitions.

Project model making, photography, drone photography, videography, documentary films, TV/Radio coverage, CD/DVD making, etc.

ED / HOD (CC) not below E-8, up to ₹20 Lakh

HOP / HOD (HR) not below E-8, up to ₹10 Lakh


Approval of tours and sanction of expenditure on press conferences

Sanction of expenditure on approved press conference/meet

Up to ₹50,000 per occasion subject to maximum of ₹2,00,000 per annum

HOP/HOD(CC/RA) not below the rank of E-8 (Up to ₹50,000 per occasion subject to ₹2,00,000 per annum)

For tours outside the NE Region, Director is the approving authority.


Constitution and Engagement of Consultants/Experts

Constitution of TAC/POE / Techno-legal Consultants

Engagement of Individual as Technical Consultant/Expert

Full Powers for engagement up to 3 months

Engagement of Individual as HR Consultant/Expert

Engagement of Individual as Finance Consultant/Expert


Approval of Studies, Consultancies, TAC/POE Visits

Conducting TAC/POE visits to the project and approval of associated expenditure

Expenditure chargeable to the respective project

Approval for conducting Model Studies, Consultancies, Tests, R&D Studies, Surveys, Investigations, Evaluations, Valuations etc. through external institutions such as Government agencies, autonomous bodies, PSUs etc.

Director (Technical), ED, HOP/HOD (D&E)/HOD (RE)


Administrative Powers related to Drawings, Stationery, and Printing

Preparation of AutoCAD drawings, scanning, digitization of drawings/documents and other documentation works carried out through outsourcing / external agencies at approved / reasonable rates.

Full Powers
₹10,000/- in each case with an annual ceiling of ₹1 Lakh.

HOP / HOD (D&E/RE/CA/CP/HR) not below the grade of E-8

Approval for purchase of consumable items related to production of design/drawings/CAD drawings.

Full Powers
₹5,000/- in each case with an annual ceiling of ₹20,000/-

HOP / HOD not below the grade of E-8
DGM (Tech.) (E-7)

Purchase of stationery/computer stationery on grounds of urgency but not available with Stores/IT&C/Design division (for the purpose of drawing, etc.).

Non-availability certificate from Stores/SD/IT&C etc. shall be obtained.

Expenditure on printing of DPR/PFR/Due diligence studies etc.


Undertake social welfare activities under CSR

To undertake social welfare activities in and around Project areas / Offices under CSR as per guidelines / schemes / Govt. sponsored schemes.

These powers shall be exercised following the corporate CSR guidelines/policy (Revised CSR Policy- February 2023).


Signing of Lease Agreements

Signing of residential lease agreement, for and on behalf of Corporation in respect of executives as per standard lease terms vetted by Law Department.

Head of HR not below the rank of Sr. Manager (E-6)

Signing of lease deeds, for and on behalf of Corporation, for hiring accommodation other than residential (in consultation with Law Department).


Operation and closing of Bank account & Opening of Letter of Credit

All project/office proposals require prior vetting of HOF

Power exercise is subject to Policy Guidelines of Financial Concurrence

Specific relaxation/special powers may be granted by Director (Finance)

Full Power for dropping officers from authorization matrix on transfer/separation

ED (Finance) / CGM (Finance) - Full Power


Passing and Payment of Bills

No limit for passing establishment bills

Power delegated to HOP for Contracts executed at project/HOD/Corporate Affairs/Coordinator (not below E-7)

Sr. Mgr (F) not being Head of Finance - ₹100 Lakh


Financial Examination & Vetting of Proposals

Director (Finance) (or HOD Finance in absence)

In-charge of Finance Concurrence Cell (not below GM)

All proposals for vetting must go through HOF, even if subordinate officers are delegated

Full power is linked to the power of the concerned HOP/HOD/Coordinator not below E-7


Fixation of Pay & Other Matters Relating to Pay & Allowances


Power to Invest Money (not Shares in Companies)

Committee of CMD, Director (Finance), and Director (Technical)/Director (Personnel)

As per powers delegated in the Short-Term Investment of Cash Surplus Policy approved by the Board


Committee for Purchases Below ₹3 Lakh

One member from Indenter side (not below the rank of Sr. Manager)

ED / CGM / GM (HR) (HOD & HOP) – not below the rank of E-8

The Committee shall survey the market and assess stock availability.

At least 3 vendor quotations must be obtained in sealed/pasted covers.

A comparative statement and reasonability of rates should be prepared.

The proposal shall be submitted to the approving authority.

After approval, the Chairman of the Committee will place the order.


Committee for Purchases Below ₹50,000

One member from Indenter side (not below the rank of Deputy Manager)